• Official copy of the child’s birth certificate

• Full legal name of student

• Parent/Guardian’s name, address, and phone number(s)

• Copy of the student’s Social Security card

• Immunization record (must be up to date) and health records, including health history and physical exam form

• Official cumulative record or transcript of previous grade, including standardized test results (if applicable)

• Educational diagnostic testing results, current IEP and/or 504 accommodations (if applicable)

• Baptismal certificate (if applicable)

• Student emergency contact information, including authorized pickup persons

• Legal custody agreement (if parents are separated or divorced)

• I-20 for International Students (if applicable)

• Other important documentation (e.g., IEP, educational testing, etc.)

• Testing for placement

• Family interview with the Principal/Chief Administrator

• Agreement with parents regarding grade repetition or probationary entry (if applicable)

Parents/Guardians must provide thorough and accurate information relevant to the student’s success and safety, including disciplinary or criminal history. This disclosure is required:

• At the time of application

• Continuously while the student is enrolled

Failure to disclose may result in dismissal from the school.

The Chief Administrator makes the final decision based on:

• Parent/student interview

• Receipt of records

• Space availability

• Educational program suitability

New students are accepted on a trial basis to assess social and academic fit. During this period, the school may:

• Adjust grade level placement

• Require tutoring/testing

• Recommend placement in another school

New students to St. Cecilia Catholic School will be accepted on a trial period in which to prove himself/herself both socially and academically. If during this trial period there are any problems the school reserves the right to place students in a grade level where he/she can progress successfully, require any tutoring necessary to aid the student in order to meet the grade level requirements or recommended placement in another school.

ADMISSION OF HOME SCHOOL CHILDREN

Parents must provide documentation for evaluation and placement, including:

• Immunization records

• Report cards (if applicable)

• Recommendation from home school leadership

• Grade level/subject testing results

Standardized or admission testing may be required. Testing fees may apply. Placement is determined by school administration.

ADMISSION OF TRANSFER STUDENTS

Placement

Students from accredited schools may be admitted conditionally until placement is verified. Final placement is determined by the Chief Administrator.

Transfer reasons must align with the Catholic nature of the school. All students must participate in religion/theology classes and services.

Timing of Admissions

Transfers are preferred at the end of a school year or between semesters. Mid-semester transfers are discouraged unless necessary.

Credit for Partial Grading Period

Procedures for awarding credit include:

• Grades from accredited schools are proportionally included in final grades

• Grades from non-accredited/home schools are determined by:

  • Teacher/administrator conferences

  • Performance assessments

Final placement is at the discretion of the Chief Administrator or designated academic administrator.

Note: Transfer from another Catholic school requires:

• Completion of withdrawal requirements

• Fulfillment of St. Cecilia’s entrance requirements